Medical Virtual Assistance
Charting, patient coordination, and clinical admin handled with discretion and accuracy.
Get startedAvailable for new projects · 2026
Helping businesses work smarter with modern digital solutions.
I'm Jehiah Carabido — a virtual professional specializing in healthcare support, AI-powered workflows, customer service, and digital productivity systems.
Trusted by 40+ clients
5+ yrs
In healthcare & admin support
100%
Client satisfaction
Now offering
AI Workflow Setup
Response time
< 1 hr
Tools & platforms I work with
ChatGPTNotionZapierGoogle WorkspaceMicrosoft 365SlackTrelloAsanaCalendlyMake.comEHR SystemsHubSpotChatGPTNotionZapierGoogle WorkspaceMicrosoft 365SlackTrelloAsanaCalendlyMake.comEHR SystemsHubSpot
About me
A virtual professional built for the modern workspace.
I help busy professionals, clinics, and growing teams reclaim their time. With a background in healthcare support and a passion for AI-driven productivity, I design and run the systems that keep your operation calm, organized, and ahead of schedule.
Highly adaptable, tech-savvy, and detail-oriented — I treat every client like my only client. Whether you need a reliable medical VA, a workflow audit, or an AI assistant set up from scratch, I bring the same standard: thoughtful, fast, and quietly excellent.
HealthcareAdminAI ToolsCXProductivityDocumentation
AI Tools
ChatGPT, automation, prompt design
Communication
Clear, professional, responsive
Detail-Oriented
Accuracy in every deliverable
Workflow Optimization
Systems that scale with you
Medical Assistance
HIPAA-aware healthcare support
Problem Solving
Efficient, adaptable, proactive
Services
Premium support, end-to-end.
A focused suite of services designed to remove friction from your day and unlock measurable results.
Administrative Support
Inbox management, document prep, reporting — the operational backbone your day needs.
Get startedAI Workflow Assistance
Custom GPTs, prompt libraries, and automation that save hours every week.
Get startedData Entry & Documentation
Clean, structured, and verified — data you can actually act on.
Get startedScheduling & Organization
Calendars, meetings, and reminders orchestrated so nothing slips.
Get startedHealthcare Support
Insurance verification, referrals, follow-ups — patient-first and protocol-aware.
Get startedDigital Productivity Systems
Notion, Airtable, and SOP design that bring order to growing teams.
Get startedSkills
Sharpened by practice, backed by tools.
A blend of human craft and modern technology — every project benefits from both.
10+
Core competencies refined through years of hands-on client work.
AI Tools & ChatGPT95%
Administrative Systems92%
Communication96%
Medical Documentation90%
Customer Service94%
Organization & Time Mgmt95%
Microsoft Office92%
Google Workspace93%
Workflow Automation88%
Experience
A track record built on trust.
2023 — Present
Senior Medical Virtual Assistant
Independent · Remote
Supporting US-based clinics with charting, scheduling, insurance verification, and patient coordination.
2022 — 2023
AI Workflow Specialist
Freelance Clients
Designed custom GPT assistants, prompt libraries, and Zapier/Make automations for SMBs.
2021
Customer Experience Lead
BPO · Healthcare account
Trained 15+ agents on empathy-led service; improved CSAT by 22% within two quarters.
2020
Certifications & Training
HIPAA · Medical Terminology · Prompt Engineering
Continuous learning across healthcare admin, AI, and modern productivity tooling.
Selected work
Real workflows I've built & shipped.
A glimpse of Make.com and Zapier automations powering real client operations — from billing and lead routing to AI-driven content pipelines.
Make.com · AI
Gmail → Gemini AI → Sheets Pipeline
Watches incoming Gmail, extracts attachments, runs them through Google Gemini for analysis, archives in Drive, logs to Sheets, and auto-replies.
Inbox triage on autopilot
GmailGemini AIDriveSheets
Zapier · CRM
Asana Sales Lifecycle Automation
5-path Zap that orchestrates the full sales lifecycle from new lead to paid client — follow-ups, quotes, approvals, and welcome emails.
Zero leads slip through
AsanaGmailDriveAI by Zapier
Zapier · Sales Ops
Lead Enrichment & Priority Router
Form submissions get enriched via Apollo, scored, then routed: high-priority leads → Sheets + Slack alert + AI-drafted email; low-priority → nurture flow.
Faster response on hot leads
YouformApolloSlackAI by Zapier
Make.com · Ops
Asana → Xero → Sheets Billing Flow
Completed Asana tasks fire a router that creates Xero invoices and updates Sheets in parallel — with attachment uploads and cleanup.
Billing cycle automated
AsanaXeroSheetsRouter
Zapier · Content
Audio → Blog → Social Auto-Publish
New file in Drive triggers AI transcription, generates two blog drafts, then loops to publish to Facebook Pages and LinkedIn via path conditions.
Content output 3×
DriveAI by ZapierFacebookLinkedIn
Certifications
Verified training & credentials.
Formal training in the exact automation and CRM stacks I build with every day.
No Code Automation with Zapier
Technical Virtual Assistants PH · April 20, 2026
TriggersFormatterPathsSub ZapsWebhooksAI by Zapier
No Code Automation with Make.com
Technical Virtual Assistants PH · May 16, 2026
ScenariosFiltersRoutingHTTPAI Agents
HighLevel CRM Full Training
Technical Virtual Assistants PH · April 20, 2026
CRM & PipelinesFunnelsEmail MarketingWorkflow AutomationsAI Agents
Testimonials
Kind words from great clients.
"Jehiah completely transformed how our clinic runs. Charts are caught up, our schedule is tight, and our patients feel cared for. I trust her with everything."
Dr. Lauren Reyes
Family Medicine Clinic, TX
Contact
Let's build something great together.
Tell me about your project, your team, or the workflow you'd like to fix. I'll reply within one business day.